Adult MH Enrollment/RDS Required Fields
in APS CareConnection® as of 9/19/08

Required Fields that must be completed in APS CareConnection®
For the Utilization Review process with APS, requests must be as complete as possible.

Please also see the APS Provider Update at this link:
Adult MH Enrollment/RDS & Grant Funded Services Instructions for APS CareConnection®

In addition, for Enrollment and RDS data collection purposes please make certain that the following fields are completed for each submitted Prior Authorization and Continued Stay requests:

1. Date of Referral (On the Administrative Page):  The “Date of Referral” is the date the consumer was first referred to your agency (it may be the same as the consumer’s first contact for service).
2. Location at Time of Referral (On the Administrative Page):  Select the consumer’s location at the time of referral “Hospital” or “Community”.
3. Date Worker Assigned (On the Administrative Page):  Date that the agency assigns a worker for the consumer.  It is understood that this may not be known at the time of the PA, and may be left blank in the PA in that instance.  This field will be added by 9/20/08.
4. Primary Diagnosis (On the Multiaxial Assessment page).  Complete the multiaxial assessment as fully as possible (with all axes)
5. Axis 5 Current (On the Multiaxial Assessment page). 
6. Date Locus Completed; Locus Composite Score; Locus Level of Care (On the Symptoms/Behaviors page).  It is understood that this may not yet be available at the time of the PA.
7. ISP Status (On the RDS page) must be completed at the time of every ISP.  It is understood that this may not yet be available at the time of the PA.
8. RDS.  It is understood that these fields may not be completed at the time of the PA as the ISP may not have been completed and resource needs identified.  Also, the RDS may be left blank if there are no unmet needs.
9. Date Current Treatment Plan was Completed: (On the Treatment Plan page).
10. Additional Reporting Data page.  Complete all fields as appropriate. (Current Living Situation; Rent Subsidy; Voc Rehab, etc.)

Discharge
Discharge the consumer in APS CareConnection® within 5 days of the actual discharge from services.  In the “Search Services” tab, discharge only the most current request for this consumer, for the service that the consumer is discharged from (in other words, if the consumer is authorized for multiple services with your agency, only discharge them from the most recent request, for the service they’ve ended).

1. Fully complete the discharge page (Including “Living Situation Upon Discharge”)
2. Make sure to include the most recent LOCUS date completed, score and LOCUS level of care
3. Enter anticipated discharge services and include the names of all agencies that the consumer is referred/transferred to.